This policy was updated on 12 September 2019
Here at Goodenough College we are committed to protecting your personal information and being transparent about what information we hold, whether you are a Member, Alumni, fellow or donor. Goodenough College is a global community bringing together its past and present Members and supporters to further its aims and strengthen the lifelong community spirit all over the world.
We are proud of our Alumni, who continue to be part of the Goodenough Community even when they leave the College. Their ongoing support in various ways and 'good word' of the College is invaluable, as we continue to receive applications based on their references year after year.
Developing a better understanding of our community through their personal data allows us to maintain connections more efficiently.
The purpose of this notice is to give you a clear explanation about how Goodenough College and all of its subsidiaries comply with the data protection laws in the UK (General Data Protection Regulation), as well as how we collect and use the personal information you provide us and that we collect from any third parties.
The data held and processed by the Development and External Relations Office may include:
Please note that we do not collect or store:
Any personal data stored in our database is held on the College's secure servers, with access restricted to authorised personnel only.
Under the General Data Protection Regulations 2018 (GDPR), the College will rely on legitimate interest as per GDPR Article 6(1)(f) for some of its processing of personal data. Legitimate interest is whereby the College assumes your interest in receiving communications, unless you tell us otherwise, due to your ongoing relationship with the Goodenough College community, under its Member & Alumni Programme.This includes communication by post or telephone. For email, we will rely on implied consent as per the Privacy and Electronic Communications (EC Directive) Regulations 2003 (PECR) in that you have supplied your email address to us when joining the College, thereby joining the Goodenough Community. We will communicate with you only in the ways that you choose. To ensure that our communications are relevant to you and your interests, we may segment our communications accordingly. Your data is used by us for a number of purposes, including:
To strengthen the community ties, many of our alumni choose to donate to the College. We run an annual Telethon Campaign and contact our alumni via telephone to share their experiences and ask whether they would be willing to donate. Please refer to our donations page to see the full range of ways to donate.
We may run other fundraising campaigns throughout the year to raise money for the College and you will always have clear options to opt out.
We may publish your current name in our Alumni magazine or the website and the fact that you are a donor to Goodenough College only if you consent to this. You are given the option to remain anonymous.
We may disclose your personal information in the following circumstances:
We will never share, sell or swap your details with any other organisation for their own purposes.
A vulnerable supporter is someone who finds it difficult to immediately make an informed decision about the choices offered to them, for example, a fundraising ask made via telephone.
Goodenough College is understanding and compassionate towards its supporters and will never exploit vulnerability. We will do everything we can in order to assist our supporters to make an informed decision about the support they choose to give to the College.
The College does not accept donations where it has a reason to believe that the donor may be experiencing vulnerable circumstances and accepting the donation would be ethically wrong and/or harmful to the donor.
Goodenough College does not identify vulnerable adults based on disability or age or any other social indicator, it deals with each donor on a case-by-case scenario.
The College may communicate with you by post, telephone or email. We may from time to time also communicate with you by text or other electronic means as you have previously consented. You have a choice about whether you want to receive news and information about the College, and by which method. We will not contact you if you have indicated that you do not wish to be contacted.
Goodenough College considers its relationship with Alumni and donors to be life-long. This means that we will maintain a record for you indefinitely. You may of course choose to no longer keep in touch and/or request that we delete your data. In which case we will only maintain your basic personal data, such as your constituent ID, name and education details to ensure your data is not used for future processing, i.e. inadvertently creating a new record in the future. We may also need to retain some financial records about you for statutory purposes (i.e. Gift Aid, anti-fraud and accounting matters).
We may update the terms and conditions at any time, so please do check it from time to time. We will notify you about significant changes in the way we treat personal information by sending a notice to the primary e-mail address you have provided us or by placing a prominent notice on our website. By continuing to use our website you will be deemed to have accepted such changes.
The legal basis for processing your personal data for the interdependent purposes set out above is that it is necessary for the pursuit of our legitimate interest to pursue life-long relationships and communication with our alumni and supporters. However, there is no statutory or contractual requirement for you to provide us with any personal data.
We value your involvement, which allows us to progress and strengthen our community.
If you have any complaint or comment about the way we treat your personal data, please contact our Data Protection Officer on +44 (0)20 7520 1534.